SHARE Update, August 2015

What’s New?

SHARE Notify Team Focuses on Enhancing Metadata

SHARE search page screenshot

SHARE search page

During the month of August the SHARE Notify development team has made many incremental improvements to the research metadata collection process in order to produce a data set that will be more useful over the long term and will integrate with other research information systems around the world. These improvements include implementing more robust harvesting of digital object identifiers (DOIs) for sources using the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) and ensuring that all metadata harvesters match the SHARE Notify beta schema as closely as possible. Additionally, the team has improved metadata validation, making the data formatting more consistent and easier to parse, and has prototyped automated cleaning that strips out empty fields, streamlining the data set.

This month the SHARE Notify beta added several new metadata sources, including Hacettepe University in Turkey, Howard University, the Inter-University Consortium for Political and Social Research (ICPSR), and University of Massachusetts Amherst. Meanwhile, SHARE Notify has captured more than 1.7 million research release events, and is adding more every day.

If you would like to make your organization’s publications, data, repository holdings, or other research discoverable via SHARE, register to become a metadata provider.

To explore the discovery layer of SHARE Notify and find new research, visit the SHARE search page.

We love to hear feedback from the community—please send comments, concerns, or questions about the SHARE Notify beta to Learn more at

Major Repository Networks Agree to Collaborate

Center for Open Science collaborators in office

Center for Open Science, Charlottesville, Virginia

Three major regional open access repository networks and aggregators (OpenAIRE, LA Referencia, and SHARE), along with the Confederation of Open Access Repositories (COAR) and Center for Open Science (COS), met last month in Charlottesville, Virginia, to discuss synergies and potential areas of collaboration. The aim of this meeting was to ensure that regional repository networks are complementary, more integrated, and working together to create a seamless global network. The meeting revealed that the objectives, technologies, and use cases for all three networks are highly aligned and that there is a strong willingness to work together. The groups agreed to collaborate on data exchange, technological development, and metadata elements and vocabularies. For more details, including a list of meeting participants, see the COAR press release about the meeting.

What’s Next?

SHARE Task Groups Work toward Deliverables

SHARE Community Meeting participants at tables in ballroom

SHARE Community Meeting, Summer 2015, photo by Eric Celeste

Below are brief progress reports from SHARE’s current task groups, formed in May and scheduled to work through October. These task groups are inclusive—you do not have to be a member of the SHARE Joint Working Group to participate in a task group—and directly tied to the SHARE development team’s work.

The SHARE Manual Curation Task Group has appointed a new chair, Amanda French, director of digital research services at Virginia Tech University Libraries. The task group has begun to discuss best practices for community contributions to the SHARE data set, including the issue of whether data providers should receive updated metadata from SHARE. The Manual Curation Task Group will produce guidelines, recommendations, and benchmarks for the manual curation of SHARE data this fall.

The SHARE Reports Task Group has selected a use case to focus on for the first prototype report: a researcher interested in an emerging area (e.g., data science, digital humanities, or computational social sciences). The report will provide its users with contacts, potential collaborators, and funded initiatives as well as a sense of the disciplines or sub-disciplines in which this work (the topic, method, approach) is being done. This use case will highlight SHARE’s value in harvesting multidisciplinary research as well as outputs earlier in the research life cycle than formal publication. Ideas for the report include identifying new research in emerging areas based on metadata tags and incorporating non-textual display of information (visual, audio, etc.) into the report. The group is working iteratively with the Center for Open Science on this and future reports.

The SHARE Research Information Systems Task Group—represented by stakeholders at universities, for- and non-profit organizations, and government agencies—will write a brief white paper that surfaces key considerations concerning the quality and completeness of research activity administrative data in nine existing research information systems. The white paper will advance the discussion of how SHARE can integrate this data into SHARE Notify, as well as how SHARE can enhance the data and return it to research administration stakeholders. The task group will meet again in early September after reaching out to these systems to obtain access to APIs and metadata for the Center for Open Science (COS) to analyze. For more details, see the August 20 DuraSpace Blog post about this task group’s progress.

Catch SHARE Presentations This Fall

In Person

At the CASRAI Reconnect15 conference in Toronto, Ontario, on October 28, Judy Ruttenberg and Rebecca Kennison will highlight SHARE’s work this fall, looking deeply into several research institutions to see how various streams of administrative data can be integrated into SHARE for the purposes of enhancing the research metadata SHARE aggregates. Ruttenberg and Kennison will discuss policies for using and sharing administrative data, the systems and workflows the institutions employ to exchange such data currently, and how SHARE Notify and enhanced metadata might be integrated into these processes. The presenters will engage the audience in ways that SHARE can use and contribute to the CASRAI data dictionary in this phase of its work.

At the Charleston Conference in early November, Judy Ruttenberg and Andrew Sallans will present on SHARE and the Open Science Framework. The presentation will cover ways that libraries and publishers can participate in developing and benefit from an open data set about research activity, and contribute to open practices that benefit the research community.


A National Information Standards Organization (NISO) webinar on “Using Alerting Systems to Ensure OA Policy Compliance” will feature Erin Braswell discussing SHARE Notify along with Howard Rattner talking about CHORUS. This webinar—to be held Thursday, October 1, 1:00–2:30 p.m. EDT—is a guided, step-by-step session that will follow the September 23 NISO virtual conference, “Evolving Scholarly Communication Models.” Read more and register for the webinar on the NISO website.

Learn More

SHARE Knowledge Base screenshot

SHARE Knowledge Base

As always, there is a wealth of resources at your disposal to help you better comprehend and communicate the ins and outs of SHARE, including:

  • FAQ about SHARE Notify Beta—As people use the SHARE Notify beta, questions arise, which the SHARE team tries to address quickly. We are collecting those questions and answers in an FAQ. If you have wondered, for example, “How do I subscribe to SHARE notifications?” or “How do I filter my SHARE search results by institution?”, visit the FAQ for answers. Submit additional questions to
  • Flyer about SHARE—to help you spread the word about the growing SHARE data set and the opportunity to register for SHARE Notify. Please reproduce and distribute this flyer on your campus or at meetings you attend. The flyer is available as a color or black-and-white PDF and is designed to be printed as a single double-sided page.
  • SHARE Knowledge Base—provides short, non-technical answers to key SHARE questions ranging from “Who is behind SHARE?” to “What is SHARE doing about data?” If you or someone on your campus has a practical or conceptual question about SHARE, the Knowledge Base is likely to have your answer.
  • SHARE Webinars—recordings and slides of three webinars presented in the fall and winter of 2014–15 by the SHARE team as part of the DuraSpace Hot Topics Webinar Series. The presentations cover the motivation behind SHARE, the progress of SHARE Notify, and SHARE’s future.
  • EDUCAUSE Review article on SHARE—Tyler Walters and Judy Ruttenberg describe SHARE’s first project, the SHARE Notification Service (now called SHARE Notify), as well as the other three layers of SHARE that will be developed in tandem with the Notification Service: a distributed content and registry layer, a discovery layer, and a content-aggregation layer that moves beyond curation and discovery to facilitate data and text mining.
  • SHARE Notification Service Project Plan (PDF)—details the first in a series of activities to be undertaken by SHARE to ensure that scholarly research outputs are discovered and built upon in a manner that facilitates and accelerates the research process.
  • SHARE on GitHub—Technical developments pertaining to SHARE Notify are discussed and tracked in real time via GitHub. The SHARE GitHub site includes a list of active notification sources and consumers, as well as information regarding prototypes, APIs, and other key issues. The site is open and welcomes public input.
  • Supporting Organizations—SHARE is a higher education and research community initiative to ensure the preservation of, access to, and reuse of research outputs. We are pleased that a wide array of stakeholders endorse these goals. If you would like to add your organization to this list, please e-mail


SHARE Notify is being developed with the generous support of the Institute of Museum and Library Services (IMLS) and the Alfred P. Sloan Foundation.

Comments, Questions, Conversation

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